Data capture and forms processing services is something that every business should take advantage of. Not only can it streamline the entire process of managing company data and free up time, which would allow you to focus on other, more important business tasks, but utilizing data capture and forms processing services can save you money, as well.
What is data capture and forms processing services, and how does it work? Data capture and forms processing is a service that is outsourced via a company like Tab Service Company, which scans all your business-related forms, including your mail, and accurately and efficiently labels, files, and makes them available to you by email. You also have the ability to sign into the system at your leisure and assess any necessary data at any time.
You will be in awe at the cost-saving abilities of data capture and forms processing services, as many business owners feel it would be an additional cost. While this is true, that you must pay for the service, paying a company to professionally manage your important data will end up costing less than managing it yourself.
For one thing, you will no longer need a mailroom or mailroom staff. Maintaining a mailroom can be very costly, from paying the employees to run it, to ensuring that equipment is properly maintained, as well as ensuring that supplies are in stock.
Even if you don’t have to manage an official mailroom, there are still many costs related to managing your own data overall, and without the need to perform self-management any longer, you could free up money to be used somewhere else in the business.
Do you want to learn more about Data Capture and Form Processing Services? Contact us.
What Our Service Includes
We begin by developing the best approach to streamline your data collection process. With decades of experience working with order forms, market research surveys and other response forms, we understand what works and what doesn’t, and we create a solution that ensures that you receive the results you desire.
Tab Service Company adapts our data capturing and forms processing services to your unique needs via the following process:
- Determine the best way to automate your data collection process through a needs analysis and process review.
- Provide expert form design and cost-efficient printing services.
- Complete all forms processing services, including mail receipt, document preparation and data entry.
- Process, clean and validate data.
- Deliver data directly to you via your CMS system or secure FTP, VPN or email attachments.
Benefits Of Data Capture & Form Processing Services
- A reduction in paper usage – since everything is viewed and managed electronically, you won’t have to worry about printing huge stacks of papers. A reduction in paper also means that you’ll require less ink, and using less paper and ink means that you will save money.
- Save on equipment costs – by opting to utilize form processing services, you won’t have to worry about purchasing and maintaining many pieces of expensive equipment. The only piece of equipment you will need is a scanner.
- Expedited delivery of mail – waiting for important documents to arrive by regular mail can cause great frustration because it isn’t always dependable. However, by choosing to have a professional manage all your business forms, all your mail delivery will be expedited, enabling you to view it quickly and easily.
- Easy remote mail management – without the need to physically wait for snail mail to arrive, you can easily and conveniently manage all your mail remotely, regardless of where you are. It doesn’t matter if you’re working from home or if you’re working from another country, you will always have the ability to access your mail.
- Improved security – it can be difficult to keep sensitive mail away from prying eyes when you’re using the traditional mail system. However, with digital mail management, you won’t ever have to worry about sensitive mail ending up in the wrong hands, as all your mail will be delivered to you in a dependable and secure manner.
Our custom form processing solution allows you to make savvy business decisions based on your collected data. Throughout the process, our solution provides you with the ability to:
- Capture large amounts of data quickly.
- Speed the flow of accurate, useful information into your organization to save both time and money.
- Eliminate the upfront capital expenditures required for purchasing dedicated hardware and software.
- Decrease personnel costs associated with forms processing.
- Reduce the costs associated with fixing data entry errors.
- Improve customer service capabilities through improved data organization.
- Receive data and images directly via 60+ content management systems.
Industries We Serve
Businesses in every industry can benefit from form processing services. However, there are some industries that could benefit from these services more than others. Some of these industries include:
- Financial institutions
- Healthcare agencies
- Pharmaceutical companies
- Telecom
- Automotive
- Utility companies
- Supply chain
- Asset management
- Retail and e-commerce
- And more
While all businesses, regardless of industry, can benefit from professional outsourced form processing services, businesses in the above-mentioned industries are more likely to notice a major improvement in the overall flow of business. Even smaller, family-owned businesses could benefit from outsourcing digital management of their forms.
Any business that deals with invoices, medical claims, tax receipts, and other important documentation faces the possibility of encountering errors and inaccurate information, which could negatively impact the management of the business.
Extensive research was conducted on just how many errors are made when it comes to data entry done manually, and the results were astounding. Per 30 pages of forms, an average of 11-12 errors were made, in comparison to 1 or fewer errors when the sample forms were processed by outsourced companies like TAB Service Company.
So, instead of continuing to deal with the frustrations involved in manually managing mail and other important documents, why not allow TAB Service Company to handle all these services for you?
Why Your Business Needs This Service
Organizations regularly collect valuable information from new employees, trade show attendees, patients or customers, survey respondents and many others. How do you manage this data with your current resources? Business data capture and forms processing services are time-consuming and labor-intensive, particularly if performed manually and by inexperienced employees. The ideal solution is to outsource these projects to Tab Service Company.
Our custom document processing and data capture services combine proper form design, state-of-the-art recognition technology and automated solutions that move data into your system quickly and accurately. Our automated data management processes streamline your workflow and back-office activities. Plus, they are efficient, exact and affordable.
