Historical documents to go digital
For some offices, paper documents are simply a way of organization. But for others, the documents are not only important because of what’s written, but because of the paper itself. For historical societies, including the District Clerk’s Office in Houston, Texas, digitizing historical documents, like historical crime and other city records, is a great way to increase access for residents and protect the documents from harm.
An article in The Villager explained the process, in which the office is hoping to have all documents, 29,384 to be exact, scanned and uploaded by November. The papers date back until the early 1800s. Some of the documents will be available for the public, while some will be reserved for different members of the district government, including judges or District Clerk staff. With the new system, she explained, the District Clerk’s Office is hoping to cut down on the number of thefts of these documents.
“Technology is moving, moving, moving,” District Clerk Barbara Adamick said to the North Shore Republican Women about the new system. “We’re racing to give you historical documents with an app. I’m putting forth a big effort to be paperless by January.”
With so many papers, it’s important for organizations like the District Clerk’s Office to have a system for actually digitizing historical documents and organizing the records. To scan documents as quickly as possible, businesses and agencies can work with document scanning services and bulk scanning companies. Instead of “racing” against the clock, having all papers scanned efficiently can help organizations receive the benefits as quickly as possible.
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